SRI RAMA RAGHU RAMA RAGHUPATHI NILAYAM SOCIETY
VOTING METHOD
This document outlines the voting process for life members in collaboration with elected members in SRI RAMA RAGHU RAMA RAGHUPATHI NILAYAM. The objective is to ensure a fair and inclusive decision-making process, with proxy votes considered equally.
1. Frequency of Meetings.
• Life members and elected members will convene for regular meetings at least annually, like before 30 days of Sri Rama Navami, providing opportunities for collective discussion and decision-making.
• Special meetings may be called to address urgent matters, as determined by the Society.
2. Decision-Making Body.
• The decision-making body will include both life members and elected members, ensuring diverse representation.
• For a meeting to be valid, at least 50% of life members and 50% of elected members must be in attendance, either in person or through valid proxies.
3. Agenda Setting.
• Life members and elected members may propose agenda items for consideration. • The final agenda for each meeting will be approved through consensus or, if necessary, a vote at the beginning of the meeting.
4. Voting Procedures.
• Before the commencement of any voting, the quorum will be confirmed to ensure the presence of at least 50% of life members and 50% of elected members, including proxies.
• Voting may occur through various methods, including a show of hands, secret ballot, or electronic means, as determined by the Society.
• Proxy votes will be considered equally with votes cast in person. A member may designate any other life member or elected member as their proxy, and the proxy holder must be present at the meeting.
• Decisions will be made based on a majority vote, with ties resolved through additional discussion or, if needed, a tiebreaker vote by the Society head.
• A final voter list, including eligible members, will be prepared and shared before the election.
• Voting may be conducted through secret ballot, electronic means, or any other method deemed suitable by the Society.
• If applicable, physical polling stations may be set up to facilitate in-person voting.
• Proxy voting may be allowed for members who are unable to attend in person, subject to validation and verification procedures.
• An independent committee may oversee the election process to ensure fairness and impartiality.
1. Counting of Votes.
• The counting of votes will be conducted in a transparent manner, with representatives from candidates allowed to observe.
• The results will be officially declared, and successful candidates will be announced promptly.
2. Term Duration.
• The term of elected members will be [insert duration], after which a new election process will be initiated.
3. Appeals and Disputes.
• An appeals committee may be established to address any disputes or appeals arising from the election process.
• The appeals committee will investigate and resolve disputes in a fair and timely manner.
4. Contact Information.
• For inquiries or additional information regarding the election process, please contact please contact Sri Rama Raghu Rama Raghupathi Nilayam Society
5. Types of Decisions.
• Voting on the approval or termination of life memberships.
• Voting on budget approvals, significant expenditures, and financial policies.
• Voting on changes to Society policies, rules, and regulations.
• Voting on major development projects, renovations, or additions to the temple premises.
6. Record Keeping.
• Detailed minutes will be maintained for each meeting, encompassing the agenda, discussions, and voting outcomes.
• Meeting minutes will be accessible to all life members and elected members upon request, promoting transparency.
7. Amendment of Voting Procedures.
• Proposals for amendments to the voting procedures must be presented and approved through a majority vote of the decision-making body.
• Amendments to the voting procedures will be communicated to all members promptly.
8. Contact Information.
• For inquiries or additional information regarding the voting process, please contact Sri Rama Raghu Rama Raghupathi Nilayam Society